Hyperlink a File in Outlook

This blog post series is meant to be self help for those of us who have been told “hey do this” and really we don’t know until we consult another source or stumble through it ourselves. In my years of working with the Office suite I have definitely been relied on to provide any template or update. I have taken an Excel course to better my understanding and will try things out from it again for future posts.

When you’re reading this just know that this only works on networked systems, you can’t use your Outlook that you use as webmail. I tried, doesn’t work.

These will be primarily Microsoft Office related but we shall see where the wind takes us or where the Windows takes us rather. Could be some QuickBooks, wait and see…..

First in our series is something I had to do lately, which is insert a link to a file in Outlook so another user could access the file and put a copy of this link at the bottom of correspondence. When I googled this topic a lot of the posts were old and I did not think were relevant but they were so I followed their instructions. Guess I could have YouTube’d it but I am always worried about bandwidth.

This method of file sharing is really beneficial for saving space in your company’s email, especially if the sender and the recipient can both access the same network drive/share.

Now to the good stuff….

How to Send a Link to a file in Outlook:

New Email

Click the Insert tab

Hyperlink

hyperlink

Choose the file path to your file (preferably a share that everyone can access)

OK

Untitled

File link is inserted in email:

Send and away you go.hyperlink2

I am happy that I learned this because this could have been useful for many years. What I really want to stress here is that when you learn something new that makes your job a little easier make up instructions for it that will make sense and share it. Especially with your colleagues that may use it. Knowledge is a stress reliever some days and if you are facing a deadline having that with you is going to help you through the day.